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Marubeni Asset Management Co., Ltd.
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Basic Policy on the Protection of Individual Numbers and Specific Personal Information
Basic Policy on the Protection of Individual Numbers and Specific Personal Information
HOME > Basic Policy on the Protection of Individual Numbers and Specific Personal Information
Established on December 17, 2015
Last revised on April 1, 2023
Marubeni Asset Management Co., Ltd. (hereinafter referred to as “Company”) acknowledges that it is an important responsibility for the Company to appropriately manage and protect individual numbers and specific personal information (hereinafter referred to as “Specific Personal Information”) in accordance with the provisions of the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (hereinafter referred to as “Individual Number Act”), and in order to fulfill this responsibility, the Company will handle Specific Personal Information under the following basic policy.
1. Legal compliance
The Company acknowledges that appropriate management of Specific Personal Information is part of compliance. The Company will comply with the provisions of the Individual Number Act, guidelines based on the Individual Number Act, and other related laws and regulations (hereinafter referred to as “Laws and Regulations”). At the same time, the Company will establish internal rules and regulations concerning the handling of Specific Personal Information and thoroughly inform them to corporate officers and employees.
2. Management system
The Company will appoint a specific personal information protection officer who oversees the establishment, implementation, operation and revision of the Specific Personal Information management system, and a specific personal information protection manager who assists the specific personal information protection officer and manages the handling of Specific Personal Information. Thus, the Company will create a management system for the appropriate handling of Specific Personal Information.
3. Collection, use, provision, storage and disposal, etc. of Specific Personal Information
The Company will, in accordance with the provisions of the Laws and Regulations and the Company’s internal rules, appropriately collect, use, provide, store and dispose of the Specific Personal Information. The Company will use the Specific Personal Information in order to perform the following processes related to individual numbers.
(1)
Processes related to individual numbers of corporate officers, employees, etc.
a. Processes related to withholding income tax
b. Processes related to the special collection of local taxes
c. Processes related to health insurance, employees’ pension insurance, and corporate pension
d. Processes related to Category III insured persons under the National Pension system
e. Processes related to employment insurance and workers’ accident compensation insurance
f. Processes of preparing and providing statutory reports related to the above
(2)
Processes related to individual numbers of individual customers
a. Processes of preparing and providing payment records concerning remuneration, fees, etc. and other statutory reports
b. Processes of preparing and providing payment records concerning real estate related transactions and other statutory reports
c. Processes of preparing and providing payment records concerning stock transactions and other statutory reports
d. Processes of preparing and providing payment records concerning financial products transactions and other statutory reports
4. Proper usage of Specific Personal Information
The Company will not use Specific Personal Information in a way that is likely to promote or trigger illegal or unjust acts.
5. Safety management measures
The Company will take the necessary and appropriate organizational, personnel, physical, and technical safety management measures to prevent unauthorized access to Specific Personal Information, as well as the leakage, loss, or damage of Specific Personal Information, and to manage Specific Personal Information. (In addition, if the Company handles Specific Personal Information in a foreign country, the Company will take such safety management measures after grasping the system, etc. regarding the protection of personal information in such foreign country.) For the content of safety management measures for Specific Personal Information, please contact us via <Inquiries> stated in paragraph 9 below.
6. Handling of outsourcing
The Company may outsource the handling of Specific Personal Information to a third party. In this case, the Company will provide the necessary and appropriate supervision of the contractor in accordance with the provisions of the Laws and Regulations.
7. Disclosure, correction, and suspension of the use of Specific Personal Information
When the subject individual requests disclosure, correction/addition/deletion, suspension of use/erasure, suspension of provision to a third party, or notification of the purpose of use of the retained personal data pertaining to Specific Personal Information possessed by the Company, the Company will appropriately respond to such request after confirming that the requester is the subject individual. For the details of the procedure, please contact us via <Inquiries> stated in paragraph 9 below. In addition, with regard to notification of the purpose of use or disclosure of the retained personal data, the requester may be required to bear a prescribed fee.
8. Report, etc. of leakage, etc.
If there are any leakage, loss, or damage of Specific Personal Information recorded in the specific personal information file or any other events pertaining to ensuring the safety of Specific Personal Information that are stipulated as those which are highly likely to harm the rights and interests of individuals in the rules of the Personal Information Protection Commission, the Company will report the occurrence of such events to the Personal Information Protection Commission in accordance with the provisions of the rules of the Personal Information Protection Commission.

In addition, in such cases, the Company will notify the subject individual of the occurrence of such events in accordance with the provisions of the rules of the Personal Information Protection Commission; provided, however, that the same will not apply to the case where the notification to the subject individual is difficult and the Company takes the alternative measure necessary to protect the subject individual’s rights and interests.
9. Inquiries concerning Specific Personal Information
Please direct all inquiries and complaints concerning the content of safety management measures for Specific Personal Information and Specific Personal Information handled by the Company to the following point of contact.
【Inquiries】

 1-6-1 Otemachi, Chiyoda-ku, Tokyo 100-0004
 Marubeni Asset Management Co., Ltd., Administration Department, Specific Personal Information Inquiry Desk
 TEL: 03-6256-0200 (Open: 10:00-17:00 [excluding Saturdays, Sundays, national holidays, and New Year’s Holidays])
10. Name, address, and name of representative of the business operator handling personal information
Name: Marubeni Asset Management Co., Ltd.
Address: Otemachi Building 5F, 1-6-1 Otemachi, Chiyoda-ku, Tokyo 100-0004
Name of representative: Yoshiyuki Yokoyama
The Company will revise this basic policy as necessary and further strive to improve the initiatives for the protection of Specific Personal Information.
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